How Much Should You Budget For Backup


Cost Considerations

When putting together a backup plan, budgeting will also play a major role.

As you decide what data to protect and which storage media is best, you must take all of the costs into consideration.

  • If you need to buy a tape library or backup server, this will represent a substantial initial investment. Once you’ve made this decision, you’ll be stuck with the sunk cost for a long time.
  • You have to consider the total cost of ownership of the media itself, including the shipping and storage costs.
  • A new backup process will add significant maintenance overhead, and the costs associated with these must be taken into account.
  • Your backup plan might require special backup software licences and technical assistance from outside consultants.
  • In the beginning, you’ll need to over-spend in order to accommodate for future growth.
  • Your backup systems will take up space in your datacenter, and this must be financially accounted-for since datacenter space is a very precious commodity.
  • You’ll need to buy duplicate servers for business continuity, and pay to have these servers hosted at an alternate emergency recovery site.

It’s important that you consider these added costs well in advance, and that you make all external stakeholders aware of them as well. Too often, people simply assume that hard drive space is the only cost associated with corporate data storage.

The Cloud Alternative

As you can see, an in-house backup process can involve a lot of extra expenditures, capital investments, and added maintenance. That’s why early planning is so important. Once you make a decision, you must commit to it for the long-term because it will be difficult to change afterwards.

For companies that want more of a pay-as-you-go and change-as-needed approach, the cloud offers some interesting cost-saving opportunities that can help simplify your data protection planning.

Here are a few examples:

  • For the most basic backup scenarios, cloud backup can pay for itself through the elimination of maintenance, licensing, datacenter space and storage costs.
  • Cloud backup can also help with compliance, and can serve as a third-party witness to ensure that your archives haven’t been tampered with. And in the event of an electronic discovery request, cloud providers can give you access to powerful e-discovery servers which can search through your archives much faster than you ever could with in-house systems.
  • With cloud based data protection, there are no sunk costs or capital investments. You only pay for what you need, and have the flexibility to adapt and as needs change.
  • Rather than buying duplicate equipment and paying to have it hosted at a remote datacenter, you can simply rent space through a cloud provider and have them take care of everything for you.
  • Cloud backup is more resilient than either disk or tape, because cloud backup providers make duplicate encrypted copies of your backups which are hosted at a secondary location. This way, you have backups of the backups of your data, securely stored and encrypted. Cloud backup providers also regularly monitor and test the integrity of your backups, eliminating lots of maintenance form your backup process.
  • A Disk-To-Disk-To-Cloud backup is a maintenance-free way to keep both local and remote copies of your backups on-hand for fast recovery and disaster protection without purchasing any new hardware.

For most organizations, cloud-backup can be a real cost-saver while also eliminating unnecessary headaches from the backup planning process. And since cloud backups are fully automated, this will free up more time for your IT staff to focus on more important projects.

Thank you for taking the time to view this presentation. If you’d like more information about which storage media is best suited to your online server backup plan, you can contact Storagepipe Solutions at

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